HVAC Asset Maintenance

Property and Facilities Division (P&F)
The Property and Facilities Division (P&F) is responsible for the construction of new buildings, alterations to existing accommodation, maintenance of University grounds, security, building maintenance, cleaning and waste management of 154 buildings on the main St Lucia campus, 16 buildings on the Herston campus as well as a further 272 buildings on the Gatton campus and other remote sites. The Division maintains offices at the St Lucia, Gatton and Herston campuses and employs a large internal staff of professional, administrative, maintenance, security and services positions as well as employing many other sub-Contractors.

HVAC Asset Maintenance Context
The University of Queensland has a diverse base of HVAC assets requiring maintenance strategies to optimise their performance over the short, medium and long-term. HVAC asset maintenance includes, but is not limited to the following:

• Chillers;
• Cooling Towers/ Evaporative Condensers;
• Pumps;
• Water Treatment;
• Heat Exchangers;
• Air Handling and Indoor Units;
• Filter Banks;
• AC Packaged Units;
• AC Split VRV’s;
• Variable Air Volume (VAV);
• Heaters;
• Valves and Actuators;
• Variable Speed Drives;
• Evaporative Coolers;
• Room Air Conditioners (RAC’s);
• Switchboards;
• Controls (Building Management System);
• Boilers (Hot Water and Steam);
• Air Distribution;
• Fans (Including Nederman Arms);
• Dampers;
• Fume Cupboards;
• Tanks;
• Gas Monitoring;
• Humidifiers
• Dehumidifiers;
• Hot Water;
• Commercial Refrigeration;
• UV Emitters.
• Adhoc HVAC Corrective Maintenance.

The service and maintenance of these HVAC assets will be delivered in collaboration with the P & F in house staff and the successful tenderer for this contract.

UQ Procurement Objectives
It is an imperative to ensure all HVAC related services are performing to the best of their ability in relation to technical, operational, environmental and financial performance. There is also an emphasis on diligent budget management and achieving the best value for money from outsourced services. Given these performance drivers, the key project objectives can be listed as:

• Integrating the outsourced services in congruence with existing Industrial Relations (IR) policy;
• Satisfying regulatory and legislative requirements of the QLD Government Purchasing Policy;
• Achieving economic benefits of a one point of contact managing Supplier/s and an economy of scale;
• Ensure the correct contractual mechanisms are in place for controlling performance based contracted services and mitigating risk;
• Services include processes consistent with UQ’s environmental and energy saving initiatives;
• Administration and delivery of contracted services is optimised to avoid fragmentation, duplication and contract creep;
• Incorporate asset lifecycle and programmed maintenance strategies that enhance HVAC services reliability;
• Developing an asset management regime to identify and record the extent of UQ’s HVAC assets;
• Develop consistent asset recording and contract performance reporting practices;
• Incorporate contractual methods that will inhibit large scale contract escalation;
• Ensure the quality of contracted services is being delivered as per contractual agreement.